Authorized Processing for Tourist, Business & Family Visits.

Visa Details

📝 Required Documents Checklist

These are the standard documents required for the application.

1. 📂 Physical Documents (To Be Submitted ★)

You must courier or hand over these original items to our office for submission.

• Original Passport:
• Issued within the last 10 years and valid for at least 6 months from your return date.
• Must have at least 2 blank visa pages for stamping.
• Photographs (Strict Japan Standard):
• 2 Recent Color Photos (Taken within the last 6 months).
• Size: 2 inches x 2 inches (5cm x 5cm).
• Finish: Matte Finish (Non-reflective) printed on high-quality paper.
• Format: White background with 70-80% face coverage.
• Original Bank Statements:
• Personal Bank Statement for the last 6 months.
• Authentication: Must be Original, printed on Bank letterhead with the Bank Seal and Signature on every page.
• Minimum Balance: A closing balance of ₹2,00,000+ per passenger is highly recommended for a strong profile.
• Occupation Proof (Originals):
• If Employed: Original Leave Sanction Letter (NOC) on company letterhead.
• If Business Owner: Personal Cover Letter on company letterhead + Business Registration copy.

2. 📝 Mandatory Forms & Letters

The Visa Tales will assist you in drafting these specific documents to ensure approval.

• Cover Letter: A signed letter addressed to the Consul General of Japan in Mumbai explaining your purpose of visit.
• Schedule of Stay: A mandatory day-by-day itinerary of your activities in Japan.
• Letter of Guarantee (If Sponsored):
• If your trip is funded by someone else, they must provide an official Letter of Guarantee.
• The sponsor must also provide their Original Stamped Bank Statements (6 months) and ITR (3 years).
• Affidavit of Sponsorship: A notarized document confirming financial responsibility for the applicant.

3. 📄 Support Documents (Scans/Copies)

Clear photocopies or printouts are accepted for these.

• Identity Proof: Aadhar Card (Front and back) for address and jurisdiction verification.
• Financial Proof: Latest Income Tax Return (ITR) Acknowledgement for the last 3 years.
• Travel Details:
• Air Tickets: Confirmed arrival and departure flight tickets.
• Accommodation: Confirmed Hotel Vouchers for the entire stay.
• Air Tickets: Confirmed arrival and departure flight tickets.
• Accommodation: Confirmed Hotel Vouchers for the entire stay.

❓ Frequently Asked Questions (FAQs)

Q: Do I need to submit my physical passport for a Japan Visa?

A: Yes. Even though Japan has introduced an e-visa system for some categories, most tourist applications in the Mumbai Jurisdiction still require the physical submission of your passport to the Consulate for verification and stamping. Your passport will be returned to you safely once the process is complete.

Q: What is the "Mumbai Jurisdiction" and do I fall under it?

A: The Consulate General of Japan in Mumbai processes visas for residents of Gujarat, Maharashtra, Madhya Pradesh, Chhattisgarh, Goa, and Daman & Diu. As Bhavnagar’s only RCIC-certified firm, we specialize in ensuring your documents meet the specific standards of this consulate.

Q: What is the minimum bank balance required for a Japan Visa?

A: Recommended ₹2,00,000+ per person.

While there is no "official" minimum, the Consulate looks for financial stability. For a 10–15 day trip, a closing balance of ₹2 Lakhs or more in a 6-month updated statement is considered a strong profile. If you are traveling as a family, the main applicant’s account should reflect a proportionately higher balance.

Q: Can I apply for a Japan Visa if I am a freelancer or unemployed?

A: Yes.

If you are a freelancer, you can provide your GST registration or professional contracts. If you are unemployed or a student, you can be sponsored by a family member (parent/spouse). In this case, we will help you prepare an Affidavit of Sponsorship along with the sponsor’s financial documents.

Q: Why is the "Schedule of Stay" so important?

A: It is the most common reason for rejection.

Japan requires a day-by-day breakdown of your activities. Vague descriptions like "Sightseeing" are often rejected. The Visa Tales drafts a professional, detailed itinerary for you that matches your hotel bookings and flight dates exactly.

Q: How early should I apply for my Japan Visa?

A: Ideally 30–45 days before travel.

Standard processing takes 13–15 working days. However, during peak Vacation Seasons (March-April for Cherry Blossoms and October-November for Autumn colors), the Consulate faces high volumes, and delays of 15+ working days are common.

Q: What if my Japan Visa is rejected?

A: You must wait 6 months.

According to official rules, if a Japan visa is rejected, you cannot re-apply for the same purpose for 6 months unless there are significant changes in your circumstances or a humanitarian emergency. This is why we recommend getting your documents verified by our experts the first time.